How to use Gmail for students: A guide for students
Your school created a Google account for you. That includes a student Gmail account for email. Email messages are electronic letters to can send to your teachers and other students. Your email address matches your Google login. This is a guide showing how to use Gmail for students. After learning how to use your Gmail inbox, read about how to write a good email to your teacher. (Email etiquette is an important skill to learn.)
To get started, log in to your Chromebook or a Chrome browser on a computer. From Google.com you can find Gmail in the App Launcher. The Gmail icon will open your Gmail inbox.
Navigate your Gmail inbox
Toggle Menu Button: The toggle menu button looks like three lines next to the Gmail logo. (This is often called a “hamburger button” in websites.) This button will show and hide the Main Menu Panel and Compose button.
Compose button: This is how you create a new message. Clicking this will open the new message window.
Main Menu Panel: Along the left side of the screen are “folders”. The Inbox is the main folder that contains all the email messages sent to you. You will find other folders to help organize your email messages.
Labels: You will see labels in the Main Menu Panel and on your email messages. Labels help organize messages into separate categories.
Search Box: Use the search box to find messages. You can search by sender, subject, or anything written in the message. The down arrow on the right side of the search box opens the advanced search box. From the advanced search box, you can search by date and other message properties.
Side Panel: The side panel shows other applications that are integrated with Google Gmail. Calendar and Keep are useful applications that can help you save time.
Profile: The profile circle shows how you are logged in to Google. Click on the circle to see your account information. From the profile, you can update your profile picture and change your password.
Star your important Gmail messages
You can add a Star to tag a message as an important or high priority. To star a message, click the Star icon on the message. The star icon will light up to show it is important. You can find starred messages in the Starred folder in the main panel.
How to remove a star in Gmail
You can unstar a message after you have finished using it. Click the star icon to remove the starred status. A moment after removing the star it will leave the starred folder.
Gmail keyboard shortcuts
There are dozens of shortcuts in Gmail. But, here are a few to help get you started. They take a few minutes to get used to using. As a bonus, most of these work in other Google applications such a Google Docs.
Ctrl + K
Insert a link. Select text in the body of your message. Then, press CTRL+K to turn the highlighted text into a link to another website.
This can even be a link to a Google Doc or an assignment in Google Classroom.
Ctrl + Enter
Send the message. Use this hotkey to send the message instead of pressing the send button.
Ctrl + b
Ctrl + i
Ctrl + Shift + 7
Ctrl + Shift + 8
Ctrl + [
Ctrl + ]
Gmail hotkeys for beginners
How to set up my profile picture
Your default profile picture will be a circle with your first initial. Click on the circle to open your Account Menu. Over your profile picture is a small camera icon. You can use your Chromebook to take a picture. Also, you can upload a picture from the internet.
How to create an email signature in Gmail
An email signature is a few lines of text that are added to the bottom of the messages you send. The email signature typically includes your name, email address, and other contact information. To change your signature, start by clicking the gear icon next to the app launcher. Then, click the See all settings button. Scroll near the bottom of the settings to find the Signature settings. Click the Create new button to add a signature.
You will need to give the signature a name. For your first signature, I suggest keeping it simple. Include your name, school name, grade, and email address. Later you could also include a link to social media profiles or a school appropriate quote.
Example High School Student Email Signature
Billy Smith School Name Grade 8 Email: email@example.com
Compose a message in Gmail
Click the Compose button to start a new email message. Each email needs the following at a bare minimum.
The email address of the person to receive the message.
The subject line is important. This gives the person a preview of the message. It is considered rude to not include a subject line.
The email body is the main part of your message. Remember to use proper grammar. Avoid “texting language” and write in complete sentences.
Add an attachment to a Gmail message
There are three ways to add an attachment to your email message. The Paperclip icon lets you upload a file from your Chromebook or computer. Use the Google Drive icon to attach something from your Drive account. This is most likely the preferred method if you are on a Chromebook. A Picture can be attached to your message by clicking the picture attachment icon. This lets you attach a picture form your Google photo account.
Schedule Gmail messages
You want an email to be delivered at a later day or time. For example, an email written over the weekend could be delivered Monday morning. To schedule an email, click the arrow button next to the blue Send button. Select the Schedule send option and select the date and time for the message to be received. In the Main Menu Panel, you will see a folder named Scheduled. This will show any messages you have scheduled.
Snooze messages in Gmail
Sometimes you want to delay handling a message. You can snooze a message and have it pop up to the top of your inbox at a later date. Select an email message by clicking the checkbox in your inbox.
Organize Gmail messages with labels
Think of labels as folders to organize your messages. You can create a label for each class or teacher. Or, have labels for your clubs and athletic teams. Create a label while viewing a message by clicking the label icon. Click Create new to if this is a new label. Or, select the checkbox next to an existing label. An email can have multiple labels. Your labels can also be nested to create sub-labels.
Search messages in Gmail
The search text box allows you to find messages in your Gmail account. Type in the keyword you want to find. This can be something in the subject or body of the email. Or, you can search by the person that sent the email. With the advanced search options, you can search by a date range.
By default, the search ignores any emails in your trash or spam folder.