What is Google Meet Host Controls

Google Meet host controls allow the teacher to regulate how some features are using during a google meet. As the meeting owner, you have more control over when students can join a meeting. You can also block screen sharing and text chats.  Host controls are added as part of the October 2020 update that included long-awaited features such as Breakout Rooms and Layout Options.

Host controls are found under the shield icon with a lock. As the meeting owner, you can enable or disable features throughout your meet.

Enable or Disable Quick Access

The first option is to toggle quick access on or off. Quick access gives you more control over who has to “knock” to enter your meeting. Knocking means the student needs to ask permission to join your meet. By default, quick access is enabled for your meet.

Quick Access On

While quick access is enabled anyone from your district can join your meet without knocking. Staff and students can call other people to pull them into the meet.

People outside your school who are invited can join your meet without knocking. They are invited by adding them to the Google Calendar invitation. Or, you can invite them from the Add Person screen. Sending an email with a link to your meet is not considered an invitation.

Anyone joining by phone will enter the meet without knocking.

Quick Access Off

When quick access is disabled, everyone will need to ask permission to join your meet. Your participants are not allowed to call people to pull them into meetings. Think of it as closing the door to your class. Everyone needs to knock to enter.

Anonymous Usersanonymous user

Anyone without a Google account is considered an anonymous user and cannot join a Meet. Quick access does not allow an anonymous user to join a meet.

Prevent Screen Sharing

The screen sharing option in host control grants or prevents students from sharing their screen during your Meet. By default, this feature is enabled. You can disable this if a student is disrupting the class by sharing their screen at inappropriate times.

Disable Google Meet Chats

Sometimes students allow the chat feature to be a distraction. The teacher may disable chats in the host controls. The students will see a message that reads “chat isn’t available at this time.” Teachers can still send text chats during the meet.

Chat Disabled for Students

Chat Disabled for Students

Allow Anyone to Join

Parent/teacher conferences and IEP meetings can be held using Google Meets. Rember guardians cannot join your meet without a Google account. This is a security feature needed to reduce the risk of bad actors joining meets.

According to the documentation, school districts may ask for an exemption to allow anonymous users to join. But, this sounds like a terrible idea that opens your school to potential abuse. I suggest you have guardians without a Google account meet by calling over the phone. You can use the call feature to call them during a meeting. Or, perhaps ask the student to log the parents into the meet with their school account.

Video: How to Use Google Host Meet Controls

How can I change the host or owner of a Google meeting?

You can make someone else the meeting owner of a scheduled meeting. This is only possible if the meet is scheduled through Google Calendar.

  1. Select the event in your calendar to view the event details.
  2. Click the ellipse menu and select Change Owner.
  3. Type the name or email of the new owner. Click their name to select them.
  4. Click the Change owner link to send the invitation to accept ownership.

The person will take ownership after accepting the invitation. You will no longer be the owner of the meeting. The meeting can only have one owner.

Prevent Students from Creating or Owning Meetings

Your google administrator can limit who can create meetings. Staff should only have access to create meetings. Students should only join meetings created by the staff. In some cases, students became the meeting owner by joining a meeting before a teacher arrives. This gave them control over recording features.